AI-Powered SAP License Intelligence
SAP FUE License Optimization with AI-Powered Role Analysis
Optimize SAP Licenses. Cut Costs. Before You Touch Production.
Turn complex SAP authorization data into clear, actionable license optimization opportunities. Our customer-owned SAP license optimization platform analyzes users and roles across your SAP landscape, maps them to the right FUE license tiers, and uses AI-driven analysis to identify potential cost savings, all safely simulated before any changes reach production.
Book A Free DemoSAP License Costs Are Rising. Visibility Is Not.
SAP FUE license costs escalate with every renewal cycle, yet most organizations lack visibility into what actually drives the spend.
RISING LICENSE COSTS
SAP FUE license costs escalate with every renewal cycle, yet most organizations lack visibility into what drives the spend.
NO AUTHORIZATION VISIBILITY
License classification happens at the authorization object level. Spreadsheets and manual reviews cannot analyze this at scale.
MANUAL PROCESSES
License reviews take weeks of manual effort, pulling SAP data into spreadsheets with no simulation or what-if capability.
AUDIT RISK
Without evidence-based classification, organizations face compliance risk during SAP license audits and true-up negotiations.
ROLE MISCLASSIFICATION
A single high-cost authorization object in a role can push the entire role, and all its users, into the most expensive license tier.
MULTI-SYSTEM COMPLEXITY
Organizations running multiple SAP landscapes (ECC, S/4HANA, BW) need a unified view across all systems.
Complete FUE License Intelligence in a Single Platform
FUE License Optimizer Pro is an AI-powered SAP license optimization platform that you own and operate. It analyzes authorization data across your SAP landscape, classifies roles and users into FUE license tiers, identifies optimization opportunities through AI-driven analysis, and lets you simulate changes before touching production.
Technology Stack
Recurring license fees. You own the platform outright.
SAP landscape support from a single platform instance
Risk to production SAP systems, thanks to the simulation sandbox
The 6-Stage FUE Calculation Engine
From raw SAP authorization data to actionable license intelligence. Each stage builds on the previous, delivering a complete picture of your FUE consumption at the authorization, role, and user level.
Data Import
Upload data from your SAP system via direct integration. Data is isolated per system.
Rule Matching
Each authorization object is matched against the FUE ruleset to determine license tier.
Role Consolidation
The most restrictive license across all authorization rows determines the role's license tier. One expensive object means an expensive role.
User Mapping
Each user inherits the license classification from their assigned roles.
User License
Final user license is the most restrictive across all assigned roles. Expired and locked users are downgraded to Not Classified.
Dashboard & Analytics
FUE metrics, governance flags, dormant analysis, and optimization opportunities are presented in real-time dashboards.
What FUE Optimizer Pro Delivers
Live FUE Dashboards
Real-time user and role license distribution, FUE consumption metrics with drill-down, historical trend tracking and snapshots, executive and operational views.
Role & User Classification
Authorization-level license matching, role consolidation with worst-case logic, user-level final license determination, governance overrides for expired and locked users.
AI Optimization Engine
AI analyzes roles for downgrade potential, confidence-scored recommendations, projected FUE savings per recommendation, human-in-the-loop approval workflow.
Simulation Sandbox
Add, modify, or remove authorization values, instant role-to-user-to-FUE recalculation, baseline vs. simulated comparison, zero risk to production SAP data.
Governance Analytics
Dormant user identification (90+ / 180+ days), expired and locked user flagging, cleanup category classification, unused role and authorization detection.
Multi-System Support
Manage multiple SAP landscapes, system-isolated data processing, cross-system reporting and comparison, centralized rule management.
All reports exportable to Excel, CSV, and PDF for audit evidence and offline analysis.
AI-Powered Role Optimization
The AI engine analyzes each role's authorization objects, maps them to actual transaction codes and business processes, and determines whether the role can be safely downgraded to a lower license tier, with full reasoning and projected savings.
Merge & Clean
Raw authorization data is consolidated. Duplicate entries are merged. Activity codes are translated to readable text.
Enrich Context
Transaction codes or Fiori Apps that brought each permission into the role are identified.
AI Analysis
Structured payload sent to the enterprise LLM. AI evaluates whether the role can be downgraded based on actual business purpose.
Recommendations
AI returns suggested tier, reasoning, and confidence. Each authorization object gets individual insights.
Impact Calculation
The system simulates the downgrade globally, remaps to all users, applies governance rules, and calculates exact FUE savings.
Simulate Changes Before They Reach Production
The simulation engine creates an isolated sandbox of your live authorization data. Make changes, see the impact instantly, and decide with confidence.
Initialize Sandbox
Live production data is copied into an isolated simulation workspace. Your real data stays untouched.
Apply Changes
Add, modify, or remove authorization values within any role. Each change is tracked with its action type.
Instant Recalculation
Modified roles are reclassified through the ruleset. Impact flows through role, then user, then FUE.
Governance Rules Applied
Expired and locked user overrides are applied to simulated data, exactly like the production calculation.
Compare Results
Side-by-side view: baseline FUE vs. simulated FUE. See exactly how many users and FUE points change.
Example Simulation: Baseline vs. Simulated
| License Tier | Baseline | Simulated |
|---|---|---|
| GB Advanced | 245 | 198 |
| GC Core | 180 | 227 |
| GD Self-Service | 520 | 520 |
| Not Classified | 55 | 55 |
Projected saving: ~47 GB users = ~37.0 FUE
How We Compare
| Capability | FUE Optimizer Pro | Traditional SaaS | Native SAP Tools | Generic SAM Platforms |
|---|---|---|---|---|
| AI-Powered Role Optimization | ✓ | ✗ | ✗ | ✗ |
| Real-Time What-If Simulation | ✓ | Limited | ✗ | ✗ |
| Authorization-Level Classification | ✓ | Partial | Partial | ✗ |
| Governance Analytics | ✓ | Partial | ✗ | Partial |
| Multi-System Landscape | ✓ | ✓ | ✗ | ✓ |
| BTP, Private Cloud, or On-Prem | ✓ | Limited | ✗ | Limited |
| Audit-Ready Reporting | ✓ | Limited | Partial | Limited |
The only platform combining AI optimization, real-time simulation, and full customer ownership, with no per-user pricing and no generic SAP connector bolted onto a tool built for something else.
Deploy on Your Infrastructure, Your Terms
SAP Business Technology Platform RECOMMENDED
Cloud-native deployment leveraging your existing BTP subscription. Integrates natively with SAP Cloud Identity Services.
Private Cloud / On-Premises AVAILABLE
Full deployment within your data center or private cloud. Maximum control over data, security, and network configuration.
| Service | Purpose | Requirement |
|---|---|---|
| Cloud Foundry Runtime (2 Instances) | React UI + Python/FastAPI backend | Mandatory |
| PostgreSQL Database | Application data storage | Mandatory |
| XSUAA (Auth & Trust Mgmt) | Authentication and authorization | Mandatory |
| HTML5 Application Repository | UI hosting | Mandatory |
| Destination Service | SAP system connection configuration | Mandatory |
| Connectivity Service + Cloud Connector | Secure tunnel to on-premise SAP | On-Prem SAP |
| Credential Store | Secure storage for API keys | Recommended |
| Job Scheduler | Background processing | Recommended |
| Cloud Logging | Centralized logging | Recommended |
| External LLM API | AI optimization engine | For AI Features |
Simple, Predictable Pricing. No Per-User Fees.
Platform License
€12,000One-time cost
- Full platform with all features
- AI optimization engine included
- Simulation sandbox included
- Centralized management
- First SAP system landscape
- Deploy on BTP or private cloud
Annual Maintenance
€5,000Per system landscape, per year
- Platform updates and new features
- Auto-deployment of releases
- Technical support
- All dashboards and reports
- Cross-system reporting
- Includes maintenance and fixes
Additional Landscapes
€2,500Per additional system, per year
- Each additional SAP landscape
- Same full feature set
- No per-user surcharges
Customer-specific customizations available on a Time & Materials basis. All prices exclusive of applicable taxes. LLM model and token costs depend on the model selected and are incurred on the customer's own infrastructure.
Get Started with FUE Optimizer Pro
Deploy
Install on your SAP BTP or private cloud infrastructure.
Register
Register your SAP system landscapes in the platform.
Import
Upload SAP authorization data via CSV or direct integration.
Analyze
Review live dashboards, FUE classifications, and governance flags.
Optimize
Run AI optimization and simulate changes before implementation.
Save
Implement optimized roles in SAP and reduce license costs.
Ready to reduce your SAP license costs?
Schedule a Platform DemonstrationFAQs
What does "customer-owned" actually mean?
You purchase the platform outright through a one-time license fee. There are no recurring per-user fees, and you deploy it on your own SAP BTP, private cloud, or on-premises infrastructure, under your own control.
How much can we expect to save on SAP FUE licenses?
Organizations typically overspend 20 to 60 percent on SAP FUE licenses due to role misclassification and dormant users. Actual savings depend on your specific landscape, and the simulation sandbox lets you see a projected number before you commit to any change.
Is our production SAP data ever at risk?
No. The simulation engine copies live production data into an isolated sandbox. Every change, addition, or removal happens in that sandbox, with zero risk to your actual production systems until you deliberately implement a change.
Can it handle multiple SAP landscapes, like ECC, S/4HANA, and BW?
Yes. The platform supports multiple SAP landscapes from a single instance, with system-isolated data processing and cross-system reporting and comparison.
How does the AI actually decide if a role can be downgraded?
It maps each authorization object to the actual transaction codes and business processes that use it, then evaluates whether the assigned activities are actually exercised. Every recommendation comes with a confidence score, full reasoning, and a projected FUE saving, reviewed by a human before anything is implemented.